The first step in getting started on Phase II is identifying who will do the work, what they will do, and when and how they will do the work. Planning up-front facilitates clear communication with state staff and stakeholders about the types of work they will be expected to do and the time commitment they are making. States can chose to complete the work through a number of structures, one of which is to develop or use existing teams to plan and oversee implementation. As teams are created it is important for states to be intentional about how stakeholders are actively involved in the work. If teams are used to complete the work of Phase II, defining the purpose and membership of the team and processes they will follow will make the teams more efficient and avoid miscommunication. Four key concepts from Implementation Science will be integrated into this part of the SSIP Phase II Process Guide including: State Leadership Team, Implementation Team, Feedback Loops, and Terms of Reference.
- Ensure work is aligned to OSEP's expectations for the state.
- Feedback from OSEP state contact.
- Ensure that sufficient progress is being made on the activities identified in Phase I.
- There are no resources listed for this step.
- Align planning and deliverables to the requirements OSEP described.
- Create a visual of the activities and timelines required to complete Phase II.
- Have a tool to track state progress toward completing Phase II.
- Identify the team or teams that will be responsible for completing Phase II of the SSIP (State Leadership Team, Implementation Teams).
- Complete initial planning of how those teams will coordinate (Linked Teams).
- Identify staff with expertise and interest to support the evaluation design and make sure the team or teams that are completing the planning have access to these staff.
- Ensure that various viewpoints and expertise will have a role throughout the development of Phase II.
- Identify the people who need to be invited to participate.
- Ensure that stakeholders are involved in creating the activities and undertaking relevant pieces of the plan.
- Alert potential team members to the need for a time commitment.
- Establish the group that will need to be moved through orientation to Phase II.
- Increase stakeholder understanding of the findings and conclusions of Phase I.
- Increase the active role of stakeholders for Phase II.
- Increase understanding of the requirements of Phase II.
- Increase focus of stakeholder discussion on the key requirements of Phase II.
- Increase stakeholder engagement in actively planning for Phase II.
- Have an expectation that stakeholders will share these ideas with their networks and bring back relevant ideas.