Improving Data, Improving Outcomes - September 8 - 10, 2014 - JW Marriott Hotel, New Orleans, LA

DaSy Framework - Data Use

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Monday, September 8

9:00 AM - 12:00 PM

Pre-Conference Workshops

Answering Critical Questions Using Data: Tools to Support Development and Data Element Identification

Room: Ile de France III

Session ID: W03

Presenters:
  • Missy Cochenour (DaSy, EDTAP);
  • Haidee Bernstein (DaSy, IDC);
  • Bill Huennekens (IDC);
  • Tony Ruggiero (DaSy, IDC)
Framework:
  • DaSy Framework - Data Use

Do you have policy questions that need answering, but don't know where to start? Do you need to connect with other agencies to answer critical questions? This workshop will combine informative and hands-on approaches to bridge the gap between data (within and across agencies); demonstrate the tools for Early Learning to answer critical questions; and build an understanding of how CEDS can help you with Align and Connect-experts will be standing by.

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Child Outcomes Data Analysis

Room: Ile de France II

Session ID: W02

Presenters:
  • Abby Winer (DaSy, ECTA);
  • Kathi Gillaspy (DaSy, ECTA);
  • Kathy Hebbeler (DaSy, ECTA, IDC)
Framework:
  • DaSy Framework - Data Use;
  • ECO Framework - Analysis;
  • ECO Framework - Using Data

How do you identify high- and low-performing programs? How can you link child outcomes data to information about practices? This workshop will provide hypothetical data for participants to review and discuss. The data exercises will include examples of analyses that lead to implications for improving data quality and guide decisions about strategies for program improvement such as identifying low performers and ways to link child outcomes data to information about practices.

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2:30 PM - 3:45 PM

Concurrent Breakout Sessions: Round 1

INSPIRE ACTION to Improve Outcomes

Room: Ile de France III

Session ID: S88

Presenters:
  • Lisa Backer (MN Part C Data Manager, ECSE Supervisor);
  • Kara Tempel (MN Part C Coordinator);
  • Jennifer Moses (MN 619 Coordinator);
  • Michelle Dockter (MN Part C PD Coordinator)
Framework:
  • DaSy Framework - Data Use;
  • ECTA Framework - Accountability & Quality Improvement

How can you inspire action in local programs to increase access to high quality services for infants, toddlers and preschoolers with disabilities? Learn about one state's approach. Minnesota has developed a comprehensive theory of action to improve child outcomes. This approach incorporates results and compliance indicators, evidence-based practices, and the science of implementation as part of the SSIP infrastructure analysis. This session will explore what has been done to date and direction for the future.

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Transition and Shared Data: 619 State Systems Use of Part C Data to Ensure All Children are Transitioned by Age 3

Room: Rosalie

Session ID: S94

Presenters:
  • Kathy Whaley (ECTA);
  • Debbie Cate (ECTA, IDC);
  • Danielle McCarthy (MT 619 Coordinator)
Framework:
  • DaSy Framework - Data Governance & Management;
  • DaSy Framework - Data Use

This session will review requirements and national data related to the SEA and LEA notification of potentially eligible children for transition from Part C to preschool special education. State participants will share how these data are used as part of the state's role to ensure smooth transitions. Challenges and solutions will be shared and participants will discuss their use of these data at the state level.

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Where Do They Go? Capturing Accurate Part C Exiting Data (Cracker Barrel)

Room: St. Claude

Session ID: CB08

Presenters:
  • Haidee Bernstein (DaSy, IDC);
  • Karen Finello (IDC);
  • Luis Romero (IDC);
  • Jim Henson (IDC)
Framework:
  • DaSy Framework - Data Use;
  • DaSy Framework - System Design and Development

This session will explore challenges seen by states and local regions in capturing Part C Exiting reasons accurately. The Part C Exiting workgroup has been developing a tool to assist with these challenges. This session is designed to be interactive drawing on the experiences of new and seasoned data managers. Here is your chance to roll up your sleeves and enhance this tool!

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4:00 PM - 5:15 PM

Concurrent Breakout Sessions: Round 2

Conquering the Trials and Tribulations of Data Sharing and Linking

Room: Ile de France I

Session ID: S57

Presenters:
  • Baron Rodriguez (DaSy, PTAC);
  • Linda Goodman (CT EC Director);
  • Sherry Franklin (NC Part C Coordinator)
Facilitator: Robin Nelson (DaSy, IDC)
Framework:
  • DaSy Framework - Data Governance & Management;
  • DaSy Framework - Data Use

Data sharing and linking approaches have important policy implications. This session will provide information on requirements and best practices for data sharing agreements. Panelists from two states will discuss key decisions in sharing and linking data across early childhood programs, the policy considerations related to those decisions, and lessons learned from their efforts.

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Digging Deeper: Helping Programs Use Child Outcomes Data to Improve Services

Room: Ile de France II

Session ID: S85

Presenters:
  • Kristy Feden (NE Public Schools EC Supervisor);
  • Sarah Whitman (MA 619 Education Specialist);
  • Chelsea Guillen (IL Part C PD);
  • Lauren Barton (DaSy, ECTA);
  • Barb Jackson (ECTA)
Framework:
  • DaSy Framework - Data Use;
  • ECO Framework - Reporting;
  • ECO Framework - Using Data

Integrating child outcome data as part of a "plan-do-review" strategy is key for effective continuous improvement. This session highlights use of child outcomes data in local programs. A panel will describe activities at the state level to support data analysis, interpretation, and use (Massachusetts), approaches at the local level translating data into specific strategies to target planful changes (Nebraska), and strategies to provide families with the background to discuss data and its local use (Illinois).

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Indicator B6: Using the Data, Telling the Story

Room: St. Claude

Session ID: S05

Presenters:
  • Mary Peters (DaSy, ECTA, IDC);
  • Debbie Cate (ECTA, IDC);
  • Vivian James (NC 619 Coordinator)
Framework:
  • DaSy Framework - Data Use

This session will feature a presentation of the current 618 data collection and related SPP/APR Indicator B6 Preschool Educational Environments data as well as one state's use of this data to improve outcomes for children. In addition, resources to assist states in reporting and using the data for this indicator will be shared.

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Using the Child and Family Outcomes Analysis Tools (Cracker Barrel)

Room: Conde

Session ID: CB04

Presenters:
  • Siobhan Colgan (DaSy, IDC);
  • Abby Winer (DaSy, ECTA)
Framework:
  • DaSy Framework - Data Use;
  • ECO Framework - Analysis

This informal session will involve a discussion of the data analysis tools developed by the outcomes team at ECTA and the ECO Center. Presenters will demonstrate the use of tools for broad and drill down analysis, graphing your state and local outcomes data, and excel calculators for APR calculations. Both child and family outcomes data tools will be presented. Ideas for new data tools needed by states are also welcomed.

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Tuesday, September 9

10:45 AM - 12:15 PM

Concurrent Breakout Sessions: Round 3

Digging into "Data Use" Using the DaSy Framework Component

Room: Conde

Session ID: S95

Presenters:
  • James Coyle (PA Part C Director);
  • Jan Stevenson (GA 619 Coordinator);
  • Donna Spiker (DaSy, ECTA);
  • Denise Mauzy (DaSy, ELC TA)
Framework:
  • DaSy Framework - Data Use

You have heard about the DaSy Framework... now let's roll up your sleeves and consider "Data Use" for Part C and 619. This interactive session will include discussions and hands on activities related to the Data Use subcomponent and how you use data in your state. Your participation will support and enhance data use in your state. Session leaders include DaSy and partner state staff who developed the subcomponent. Bring your copy of the framework.

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Finishing Phase I: Improving Results through Systemic Change Plans

Room: Ile de France III

Session ID: S01

Presenters:
  • Stacy Kong (HI Part C Coordinator);
  • Ruth Littlefield (NH 619 Coordinator);
  • Brenda Sharp (LA Part C Coordinator);
  • Anne Lucas (ECTA, WRRC)
Framework:
  • DaSy Framework - Data Use

Are you wondering how to use information obtained from data and infrastructure analysis in identifying improvement strategies as part of Phase I of the SSIP? Several states will share how their data and infrastructure analysis processes have been or will be used to identify sound, logical and aligned improvement strategies that will improve results for children and families.

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Preventing Data Analysis Paralysis: Strategic Data Analysis Using Data Analysis Plans

Room: Maurepas

Session ID: S86

Presenters:
  • Jean Shimer (MA Part C Data Manager);
  • Patti Fougere (MA Part C Assistant Director);
  • Karen Walker (WA Part C Coordinator);
  • Karie Taylor (AZ Part C Coordinator);
  • Abby Winer (Dasy, ECTA);
  • Tony Ruggiero (DaSy, IDC)
Framework:
  • DaSy Framework - Data Use

Are you paralyzed by too little data? Are you paralyzed by too much data? Do you need to know how much data analysis is enough? In this session, several states will share their approach to data analysis in Phase I of the SSIP. Through their experiences, these states will illustrate the importance of having a data analysis plan to provide the foundation for making decisions about program improvement in any initiative requiring data analysis.

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State Part C Considerations for Using Outcome Data in Local Determinations (Cracker Barrel)

Room: St. Jerome

Session ID: CB07

Presenters:
  • Lisa Backer (MN Part C Data Manager, ECSE Supervisor);
  • Christine Robin Payne (RI Part C Data Manager);
  • Beth Tolley (VA Part C Team Leader);
  • Christy Scott (CO Part C Data Manager)
Facilitator: Sharon Walsh (DaSy, ECTA)
Framework:
  • DaSy Framework - Data Use;
  • ECO Framework - Using Data

Let's discuss Part C local determinations! Too much data? Too little data? What do the data tell us? ... Come and discuss the optional use of results performance data in state annual determinations of local agencies and programs. Federal requirements for state determinations will be briefly reviewed and several states will share current practices in their determinations process. Participants will discuss future opportunities to use results data in determinations as a part of Results Driven Accountability.

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1:45 PM - 3:15 PM

Concurrent Breakout Sessions: Round 4

Building Financial Systems Around Data: When and How to Use Fiscal Data Elements

Room: Frontenac

Session ID: S65

Presenters:
  • Maureen Greer (DaSy, ECPC, ECTA, ITCA);
  • Jamie Kilpatrick (DaSy);
  • Robin Nelson (DaSy, IDC);
  • Lynne MacLeod (UT Part C Data Manager);
  • Susan Ord (UT Part C Coordinator)
Framework:
  • DaSy Framework - Data Use

Introducing data system encounters of the "third kind"... financial data. Using a new financial resource document and other tools, this session provides an overview of the role of finance data in Part C programs and is intended to help Part C staff better understand important policy questions related to finance data, the fiscal data elements needed to address those questions, and the resulting benefits of using these data.

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Developing Collaborative Screening Systems: The Good, the Bad, and the Ugly

Room: Ile de France I

Session ID: S89

Presenters:
  • Laurie Thomas (AK Part C Coordinator);
  • Lenita Hartman (CO Part C Community Coordinator);
  • Ruth Gallucci (RI 619 Coordinator);
  • Holly Ayotte (RI ECSE Assessment Specialist);
  • Camille Smith (CDC)
Framework:
  • DaSy Framework - Data Use;
  • DaSy Framework - System Design and Development

Collaborative screening systems, with the capacity to share data across programs and providers, can reduce the time burden for professionals and families, minimize screening duplication, and improve early identification and referral for services to improve outcomes for children and their families. Presenters will describe innovations at the federal and state levels to share developmental and behavioral screening data among community providers, Part C Early Intervention, and Part B 619 Preschool Special Education programs.

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How to Examine Your State's Family Outcomes Data: Asking and Answering Critical Questions

Room: Maurepas

Session ID: S84

Presenters:
  • Alice Ridgway (CT Part C Data Manager);
  • Gary Harmon (NC Part C Data Manager);
  • Lisa Backer (MN Part C Data Manager, ECSE Supervisor);
  • Melissa Raspa (ECTA);
  • Siobhan Colgan (DaSy, IDC)
Framework:
  • DaSy Framework - Data Use;
  • ECO Framework - Analysis

Does your state need some ideas about how to examine your family outcomes data? ECTA staff will provide an overview of the types of analyses you can conduct, including data quality checks, examining trends and patterns, and drill down analyses that focus on specific subgroups. States will share examples of different ways they have examined their family outcomes data and the types of critical questions they have asked and answered.

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Theory of Action: Telling your SSIP Story

Room: Ile de France III

Session ID: S96

Presenters:
  • Arlene Russell (NCRRC)
Framework:
  • DaSy Framework - Data Use;
  • ECTA Framework - Accountability & Quality Improvement

Are you interested in understanding more about Theory of Action? This session will help define what a Theory of Action is, what it might look like, and how it can help you tell the story of your State Systemic Improvement Plan (SSIP). Participants will discuss how to use information gathered throughout Phase I of the SSIP process to build their Theory of Action in a way that helps convey their overall approach to improving results.

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Validity of the Child Outcomes Summary Process: Findings from the ENHANCE Project

Room: Rosalie/St. Claude

Session ID: S83

Presenters:
  • Lauren Barton (DaSy, ECTA);
  • Donna Spiker (DaSy, ECTA);
  • Kathy Hebbeler (DaSy, ECTA, IDC)
Framework:
  • DaSy Framework - Data Use;
  • ECO Framework - Data Collection & Transmission;
  • ECO Framework - Evaluation

Find out the latest about the validity and reliability of ratings using the Child Outcomes Summary (COS) process from the ENHANCE project. Examine findings from video data in the team decision-making study and discuss how the findings fit with your experiences. Lessons learned from work with local programs and implications for the validity and reliability of COS data also will be discussed.

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3:30 PM - 5:00 PM

Concurrent Breakout Sessions: Round 5

ECIDS and DaSy: Frameworks for Building Better Data Systems

Room: Conde

Session ID: S97

Presenters:
  • Missy Cochenour (DaSy, EDTAP);
  • Colleen Murphy (UT Parent Support Programs Manager);
  • Donna Spiker (DaSy, ECTA)
Framework:
  • DaSy Framework - Data Use;
  • DaSy Framework - System Design and Development

The ECIDS (Early Childhood Integrated Data System) Project and the DaSy Center will provide an overview of their two program-specific frameworks to improve data quality in early childhood education and discuss how these frameworks can help you use your data, and implications for integrating early childhood program data into P-20+ State Longitudinal Data Systems (SLDS).

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Checking Vital Signs: Are Your Data Healthy and Functioning at Expectations?

Room: Ile de France I

Session ID: S91

Presenters:
  • Robin Nelson (DaSy, IDC);
  • Verna Thompson (DE 619 Coordinator);
  • Beth Tolley (VA Part C Team Leader);
  • Ruth Chvojicek (WI 619 Consultant)
Framework:
  • DaSy Framework - Data Use

High quality data is central to results driven accountability and improving outcomes for children and families. This session will present the IDEA Data Center's working definition of data quality and describe the vital signs, or characteristics of high quality data. Representatives from Virginia, Wisconsin, and Delaware will present their work in using three vital signs - completeness, meeting expected patterns, and convergence with other qualitative information - to improve Part C and Part B 619 data quality.

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Public Reporting of Section 618 Data: Regulations, Processes and Pitfalls

Room: Rosalie/St. Claude

Session ID: S87

Presenters:
  • Dan Mello (IDC);
  • Chris Lysy (IDC);
  • Mary Corey (MO Part B Data Manager)
Framework:
  • DaSy Framework - Data Use

IDEA regulation requires that Section 618 data be reported publicly. To assist state education agency Special Education Directors and Data Managers in meeting these requirements, the IDC is developing a TA tool to simplify regulatory language and requirements into one document that includes process tips and pitfalls. This session highlights existing practice across the country and provides opportunity to review the current draft of the proposed TA Tool.

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Ready for Phase II? Effective Strategic Planning

Room: Ile de France III

Session ID: S68

Presenters:
  • Grace Kelley (SERRC);
  • Taletha Derrington (DaSy);
  • Christina Kasprzak (DaSy, ECTA);
  • Anne Lucas (ECTA, WRRC)
Framework:
  • DaSy Framework - Data Use;
  • ECTA Framework - Accountability & Quality Improvement

Developing an effective systemic improvement plan is critical for ensuring improved results for children and families. This session will highlight the criteria of a high quality systemic improvement plan to be developed in Phase II of the SSIP. It will also provide an opportunity for discussion about what supports and resources states need to prepare for Phase II.

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