Name: State:

Stage 2: Installation-Building System Capacity

Step 1. Implementation Teams review and confirm membership, roles and responsibilities.

1. Not Begun	2. Needs Improvement	3. Completed	4. NA

Develop written agreements with the State Leadership Team that specify responsibilities of both the state and the implementation site.

Define the roles and responsibilities and structures for communication and create a calendar for team meetings.

Appoint a team leader and begin meeting and planning regularly.

Determine the structures and mechanisms for ongoing stakeholder input.

Step 2. Develop a communication plan to build understanding and buy-in.

1. Not Begun	2. Needs Improvement	3. Completed	4. NA

Identify a variety of audiences (e.g., your stakeholders, leadership, families and parent groups, referral sources, collaborating agencies, funders and the field in general).

Communicate with State Leadership Team about “messages” and materials that have been developed to promote the new practice(s) and adapt to fit local audiences, as appropriate.

Identify potential opposition, their issues and the team response.

Develop multiple communication strategies and feedback loops to assure information is disseminated to stakeholders. Include ways to use your stakeholders and champions to provide feedback and promote the new practice(s).

Step 3. Develop needed organizational supports and changes in the regional/district/county and program infrastructure and establish feedback loops for continuous improvement.

1. Not Begun	2. Needs Improvement	3. Completed	4. NA

Make necessary changes to administrative structures to support desired change in practice such as contracts, interagency agreements, general supervision/oversight, policies and procedures, guidance and forms.

Determine and make changes needed in staffing, staff responsibilities and schedules for new activities.

Find and align the fiscal resources to cover start- up costs such as additional resources, training and TA, and new service delivery costs.

Use feedback loops between the Implementation Sites and the State Leadership Team and Implementation Teams for rapid problem solving and improvement in organizational supports.

Step 4. Develop evaluation plans and improve data systems to track progress in the
implementation process, practice fidelity and outcomes.

1. Not Begun	2. Needs Improvement	3. Completed	4. NA

Confirm with the State Leadership Team, the data needed to monitor and evaluate key aspects of the implementation process, such as communication and feedback loops, professional development activities and team functioning.

Confirm with the State Leadership Team the data, information and reports needed from implementation site to track progress toward fidelity in practice(s) and achievement of outcomes.

Determine the data needed by teams, trainers, mentors, practitioners and others for decision-making.

Determine the capacity of the current data system and make additions and improvements need to be made.

Develop mechanisms to ensure access to data by the programs and staff engaged in the changes.

Step 5. The Implementation Team, in collaboration with the State Leadership Team, builds training and technical assistance (T & TA) and coaching capacity.

1. Not Begun	2. Needs Improvement	3. Completed	4. NA

Conduct needs assessments and plan T & TA activities.

Determine T & TA materials, human resources available from the State and develop additional local resources as necessary.

Conduct orientation / informational training(s) for implementation site personnel.

Conduct “train the trainer” and “train the coach” activities.

Develop adequate mentoring and coaching procedures and personnel to assure correct implementation of new practice(s).

Access or develop measures of fidelity and performance assessment.

Include in evaluation plans measures to understand the effectiveness and outcomes of T & TA activities.

Step 6. Finalize a written implementation, scale-up and sustainability plan.

1. Not Begun	2. Needs Improvement	3. Completed	4. NA

Include the documentation of activities, timelines, roles, responsibilities, benchmarks, and process and outcome evaluation activities in the plan.

Include in the plan key components of:

the communication and dissemination plan,

the training and technical assistance plan,

needed improvements in organizational structures, data and resources necessary for high fidelity implementation,

all evaluation activities; and

steps for expansion (scale-up) while sustaining all efforts.

Identify and engage external expertise and additional resources as needed to support the plan.

Develop a progress monitoring and evaluation schedule that ensures the plan is regularly reviewed, updated and revised as appropriate.

Determine mechanisms for keeping stakeholders and other relevant programs and personnel apprised of progress.